Job Listing Information

Project Manager
  • 21-Jul-2021 to 04-Aug-2021 (UTC)
  • Harrisburg, PA, USA
  • Full Time
  • Long Term Contract Length
  • 37.5 Weekly Hours

The agency seeks a Project Manager with 4 to 6 years of overall relevant experience with project management, with emphasis on managing a project for conversion to O365. The agency isn't looking to commit to specific years of experience for each of the below requirements, just overall experience in those areas.

Project Description:
The Department of the Auditor General is transitioning to Microsoft Office 365 E3-Government, which includes Office 365 Pro Plus with Defender, Exchange Online, SharePoint, Teams, OneDrive and InTune. 
The department has 7 administrative offices and 9 audit bureaus with approximately 385 employees working remotely across the Commonwealth.  All department business areas are impacted in this transition. Currently the department uses standalone Office 2016 Pro Plus licenses and third-party hosted Exchange. The department does not currently have access to SharePoint, Teams or OneDrive.
The project will include a significant change management effort.

Responsibilities:
Lead the planning and implementation of the project.
Facilitate in defining the goals and the deliverables of the project.
Be accountable for on time delivery of all work tasks identified and agreed to.
Define project tasks and resource requirements for each phase of the project.
Develop and maintain comprehensive project plans.
Facilitate meetings with executive staff.
Ensure integration points are identified and included in project plan.
Plan and schedule project time lines.
Facilitate planning to ensure data is properly transferred to new system.
Provide direction and support to project team, stakeholders and executive staff.
Provide quality assurance.
Ensure change management is built into the project plan timeline and executed accordingly.
Regularly monitor and report on progress of the project to all identified stakeholders.
Present reports defining project progress, problems and solutions.
Implement and manage project changes and interventions to achieve project outputs.
Take corrective action if project begins to slip its schedule.
Be accountable for the final review with stakeholders and executive staff for approval upon completion.
Notify team leads of project timeliness, milestones, phases, work request target dates, and approved executables.
Ensure processes and activities are followed and completed in accordance with time lines.
Anticipate issues and proactively address them.
Resolve conflicts with sensitivity and tact.

Education and Experience:
4 year college degree or equivalent technical study (Preferred)
Qualification in project management (PMP required)
Proven experience in implementation of Microsoft Office 365
Knowledge of both theoretical and practical aspects of project management
Knowledge of project management techniques
Direct work experience in project management capacity
Proven experience in people management
Proven experience in strategic planning
Proven experience in risk management
Proven experience in change management
Able to manage projects without the use of project management software

Key Competencies:
Critical thinking and problem solving skills
Planning and organizing
Communication skills
Leadership
Team work
Delegation
Negotiation
Conflict management
Adaptability
Stress tolerance

The work schedule would be 37.5 hours a week, 8:30 AM to 5:00 PM Monday through Friday. The expectation is that the individual would be taking an hour lunch break.
There would be an hybrid work model, allowing for some work from home (assuming the individual can successfully work from home) and time onsite at the office each week. The agency anticipates 2 to 3 days a week in the office.

Required / Desired Skills
Project Manager experience (4-6+ years) managing a project for conversion to Microsoft Office 365 - Required 4 Years
Project Management Professional (PMP) certification - Required
Proven experience in implementation of Microsoft Office 365 - Required    
Knowledge of both theoretical (e.g. formal project management methodologies such as Agile &/or Waterfall) and practical aspects of project management - Required    
Direct work experience in project management capacity - Required    
Proven experience in people management - Required
Proven experience in strategic planning - Required
Proven experience in risk management     - Required    
Proven experience in change management - Required    
Able to manage projects without the use of project management software - Required          
4 year college degree or equivalent technical study - Desired